Tab: 7

I. Executive Summary: Full Operational Commencement

Camp Growth is officially in operation, having successfully transitioned from the conceptual planning phase to active commencement. This is a pivotal moment that signals our confidence and organizational readiness to execute the vision for 2026. The planning process, detailed in our Master Plan, ensures we are moving forward with discipline, methodically laying the foundation for a safe, transformative, and growing camp.

We have successfully secured the critical logistical element of our camp location: the campground with YWAM Chico, commencing July 10, 2026. This relationship provides access to an established, multi-generational missionary community environment that is conducive to our organizational mission. Our focus remains firmly on providing transformative summer camp experiences for at-risk children aged 8–12, particularly those with parents in the prison system or those in foster care—the program’s objectives center on teaching salvation, building character, and fostering enduring friendships.

To support this ambitious undertaking, we have begun receiving valuable experience and leadership support from across the nation. Furthermore, our local Camp Growth leadership and team are already engaged in critical, ongoing spiritual and operational preparation. We will be conducting training and planning sessions once a month, starting now and continuing until camp begins. These in-person meetings at YWAM Chico culminate in dedicated prayer walks across the campus, where participants split into groups to pray for the Holy Spirit’s presence and consecrate the grounds. This deep spiritual mobilization is foundational to our mission execution.

II. Phase-Gated Planning: The Master Plan Cadence

Foundational Cadence and Leadership Vision

Our commitment to building a successful first camp is anchored in a disciplined, year-round approach outlined in the Master Plan. The leadership team is committed to conducting monthly training and planning sessions through video conference or in-person meetings, starting immediately until the camp launches. This consistent engagement fosters organizational continuity, ensuring that the strategic vision is executed faithfully and meticulously across all departments.

Our working methodology is built on a strong, collaborative structure encapsulated in our guiding philosophy: the CEO/Founder sets the "bolt" (the vision), the team provides the "nuts" (the execution and detail), and the leadership is responsible for keeping the "wrench true" (the alignment and guidance). This ensures organizational agility while maintaining strict strategic alignment toward reaching our goal by the deadline. The authority and reporting structure is clear: the Director of Camp has full authority for all operational decisions and reports directly to the CEO/Founder for vision alignment, guidance, and leadership support. This centralized operational decision-making minimizes potential bottlenecks. A crucial safeguard for this structure is the exception that allows the CEO to intervene immediately to address any safety or child-related issue, ensuring that child safety remains the highest priority, regardless of the chain of command.

The Role of Consistent Training in Staffing Integrity

The confirmed necessity of conducting consistent, ongoing monthly training sessions plays a vital role in mitigating the risks inherent in our staffing model. Camp Growth’s core team consists of mission-driven, unpaid "in-state missionaries." While their spiritual passion is unmatched, a volunteer workforce often presents challenges related to varying experience levels and operational consistency, which increases both operational and safety risks.

The mandatory, ongoing monthly training sessions provide the necessary structure to professionalize this volunteer force, building a unified camp culture and ensuring mission alignment. These sessions are crucial for embedding the camp’s philosophy, the detailed daily schedules, and the non-negotiable safety protocols (such as the Two-Adult Rule and Mandatory Reporting compliance). This sustained focus directly supports the Staff Director’s objective of delivering comprehensive training modules and finalizing the staffing matrix by the critical May 2026 deadline, thereby preparing the team to adhere to the highly detailed administrative and operational demands required by June 1, 2026.

III. Operational Logistics and Procurement Status

Merchandise and Utility Procurement

We have begun essential research on the procurement of key physical assets, specifically leadership polo shirts and t-shirts for the campers. This is an integral part of the larger supply chain effort, which falls under Phase 4: Spring 2026. This phase establishes a hard deadline of June 15, 2026, for all purchases to be completed, which allows adequate time to address any unforeseen logistical issues before the July start date.

Furthermore, we are actively checking on processes for thumb drives and water bottles. These items are critical components of the camper experience. The thumb drives are planned for inclusion in the devotional binders, which will contain the systematic Wordless Bracelet gospel information and the character training curriculum. The water bottles are confirmed as a core item provided to every camper through the Backpack Program, ensuring health and utility throughout the week.

The Backpack Program: A Deep Dive into Camper Support

The Backpack Program is a specialized initiative designed to connect local churches and community groups directly with our campers in a personal and meaningful way. The program’s purpose is to provide at-risk children with essential items for camp, along with a birthday gift and a stuffed animal, helping them feel welcome and loved. The program runs from March to the end of May 2026, with the coordinator collecting the filled bags and delivering them by May 31. Camp staff then complete the assembly, combining the donated items with Bibles (provided by Angel Tree) and water bottles and devotionals (provided by Camp Growth).

The inclusion of a 15-inch stuffed animal in every gift bag is a strategic decision with profound programmatic implications. Given our target demographic—children of incarcerated parents and youth in foster care—who often face high rates of emotional instability, grief, and potential trauma, the stuffed animal serves as more than a simple gift. It is a critical comfort object or transitional item, acknowledging potential trauma and attachment needs. Providing a stable, non-judgmental comfort item can aid in emotional regulation and ease the children’s transition into the new camp environment, directly supporting the broader goals of safety and mental health stability that the Professional Counselor is hired to provide.

IV. Financial Stewardship and Resource Mobilization Strategy

Fundraising Schedule and Status

Our financial mobilization strategy utilizes diverse community and project-based revenue streams. We have confirmed a community fundraiser scheduled for January 2026 at Craving Canes. This event was meticulously planned and submitted during Phase 1 (September 2025) and is designed to generate support by collaborating with local churches and community members. We will utilize our email marketing list (approximately 300 local contacts) to promote a code that yields 15% of the proceeds for Camp Growth.

Furthermore, we are actively working through the crucial permits process for the fireworks stands. This is identified as a high-yield opportunity within the Master Plan, projected to raise $10,000 if the Orville office location is approved. The operation is strategically scheduled for the last week of June and the first week of July 2026, ensuring necessary cash flow is secured immediately before the camp opens. The Backpack Program also serves as a significant community funding mechanism, as participants cover the average $30 cost to fill the backpack and donate $15 toward a birthday gift for each camper.

Financial Governance and Stewardship

To ensure exceptional stewardship and precise financial tracking, we initiated the process of setting up a separate Camp Growth bank account (recommended at Chase, where the parent organization's account is located) during Phase 1. This separation of funds is essential for transparent tracking, using the CA Jail Outreach non-profit tax ID.

In a key governance decision designed to reinforce fiscal integrity, the established protocol mandates that the CEO and Founder will not have direct access to this new Camp Growth operational account. This voluntary exclusion from transactional oversight serves as a strong signal to the board and potential donors that financial management is operationally independent from the strategic vision-setting role, reinforcing our commitment to transparent non-profit management. A robust communication and mail protocol is also in place for handling donations received at our Chico mailing address. This protocol includes scanning all mail and requires that the CEO/Founder, the CA Jail Outreach Treasurer, and the Secretary officers (who are board members) are notified immediately when donation funds are received.

V. Attachment Summary: Comprehensive Risk Mitigation and Compliance

The detailed camp insurance quote request submitted to the broker on September 19, 2025, reflects a comprehensive strategy to protect the organization, staff, and campers against the risks inherent in overnight youth programming that includes activities such as archery and horseback riding.

Required Comprehensive Insurance Coverage

The request mandates seven specific insurance coverage types: General Liability Insurance (for accidents/property damage and third-party claims), Sexual Abuse & Molestation Liability Coverage (essential protection for staff/minor interactions, covering defense costs regardless of allegation merit), Participant Accident Medical Insurance (covering camper injuries irrespective of fault, including emergency transportation), Workers' Compensation Insurance (California state-required coverage for paid employees), Staff & Volunteer Accident Insurance (critical supplemental coverage for our unpaid "in-state missionary" volunteers), Property Insurance (protecting camp assets and equipment), and Commercial Auto Insurance (covering transportation for pickup/drop-off and off-site activities). We also requested quotes for Directors & Officers (D&O) Insurance and Event Cancellation Insurance.

Compliance with California AB 506 and Mandatory Reporting

Our commitment to child safety is codified in non-negotiable policies that align directly with California's stringent legal requirements, specifically Assembly Bill 506 (AB 506) for Youth Service Organizations.

Key leaders are legally designated as mandated reporters under California Penal Code §11165.7, including the CEO/Founder (as Clergy), the Director of Camp, the Camp Secretary, and the Camp Nurse (if licensed). Furthermore, a universal training requirement mandates that all staff must complete the California Mandated Reporter Training for Youth Organizations, using a free, CA-certified external course. This policy decision to avoid in-house training was made to ensure full compliance with our insurance provider's requirements.

All administrators, employees, and regular volunteers, including all week-long Camp Counselors (who exceed the 32 hours/year threshold), are required to undergo a fingerprint-based background check to exclude any person with a history of child abuse. The core supervisory policy requires adherence to the Two-Adult Rule at all times when working with children, maintaining visual supervision to prevent isolation and protect all parties. AB 506 policy guidelines further encourage the presence of at least two mandated reporters whenever supervising children, which we strive to meet to the greatest extent possible. A strict Mobile Phone Policy requires that counselors assigned to campers must check their personal devices in with the Camp Secretary, a critical risk mitigation measure to maintain focus and prevent inappropriate documentation.

The meticulous documentation of AB 506 compliance (certified training, background checks, and prevention policies) is not solely a legal obligation; it is an essential operational strategy for risk mitigation. Insurance providers are explicitly authorized to request information demonstrating compliance with AB 506 when underwriting liability policies for youth service organizations. By rigorously adhering to these non-negotiable standards—specifically utilizing CA-approved external training and enforcing the Two-Adult Rule—the organization is actively minimizing its liability exposure and improving its standing within the insurance market, potentially securing lower premiums or better coverage limits for high-risk coverage such as Sexual Abuse & Molestation Liability.

VI. Programmatic Execution and Spiritual Development

Spiritual Curriculum: The Wordless Bracelet Gospel Plan

Our spiritual teaching methodology centers on the Wordless Bracelet Gospel Plan, ensuring systematic and theologically consistent discipleship anchored in the King James Version (KJV) of scripture.

The teaching and decision-making process is highly structured: From Monday to Wednesday, counselors utilize devotional, bedtime, or personal time to present the gospel message using the five colors: Gold (Heaven/God’s love), Dark (Sin), Red (Christ’s blood), White (Forgiveness), and Green (Spiritual growth). The Assistant Director confirms understanding: when a camper is ready, they explain the meaning of the bracelet to the Assistant Director and receive it as a symbol of salvation. On Wednesday, the Director clearly invites children to trust Christ, followed by teaching on baptism on Thursday morning. The Camp Secretary is assigned the crucial task of immediately obtaining parental or guardian permission (via voice or text) for any camper desiring baptism, which occurs on Thursday at 2:00 PM, integrating spiritual growth with legal consent.

Camp Structure and Daily Life

Camp Growth is designed for at-risk children ages 8–12, providing a diverse program that balances recreation with development. Activities include traditional camp elements such as Swimming, Archery, and Horseback Riding, alongside specialized developmental classes like Character Training, Growth Journey Training, and Bible Memorization.

It is essential to note a discrepancy in the planned session structure that requires clarification in the final execution: the insurance quote request specifies a one-week overnight camp for girls and a two-week overnight camp for boys. However, the Master Plan schedule shows two distinct one-week sessions: Girls' Camp from July 13 to 17 and Boys' Camp from July 20 to 24. Should the two-week duration for boys, as listed in the foundational insurance documents, be the intended goal, this choice signifies a programmatic strategy for deeper intervention. A more extended period of sustained stability, mentoring, and structure is highly beneficial for youth who experience instability due to parental incarceration or foster care. The longer duration would allow the staff to execute more comprehensive discipleship and growth goals outlined in the curriculum.

Specialized Support Systems

Specialized support systems are integrated into the facility and scheduled to manage the specific needs of our target population. A designated Safe Room will be prepared with essential comfort items—including pillows, blankets, toys for ages 8-12, stuffed animals, paper/pencils, candy, drinks, and comfortable seating—to provide a calming and supportive environment for emotional regulation, staffed by a Christian Kids Counselor. Additionally, Wednesday evenings are designated for special celebrations tailored to the gender group: a Princess Party for the girls' week and a Birthday Party for the boys' week. These themed events are intentionally designed to create memorable, joyful experiences that acknowledge and offset the common challenges faced by children who may miss stable celebrations due to their life circumstances.

VII. Operational Timeline and Critical Milestones

The Master Plan provides a clear, high-level schedule for the final phases of preparation, featuring critical deadlines designed to build a necessary buffer against unforeseen challenges.

The critical pre-camp operational deadlines are set across key activities leading up to the camp launch. The deadline for Finalizing All Administrative Tasks is June 1, 2026, which includes finalizing schedules, curriculum, leadership confirmations, and approving the devotional binder information for printing. Following this, the deadline for All Purchases to be Complete is June 15, 2026, which ensures all food, evening snacks, snack bar items, and activity needs are purchased and inventoried. The Backpack Collection and Assembly process concludes at the end of May 2026 when the coordinator delivers the filled backpacks, and the staff assembles them with Bibles and devotionals. Finally, the Fireworks Stand Operation is strategically scheduled for the last week of June and the first week of July 2026, which is when revenue generation is finalized and the funds are transferred to the Camp Growth account.

In the final execution phase (Phase 5: Summer 2026), the Director will finalize staff assignments and match counselors to appropriate age brackets by May 2026, allowing ample time for preparation. The Director will also conduct a final assessment of all rooms and cabins at the YWAM Chico facility to ensure they are ready for arrival. The entire staff will convene for workshops starting Friday, July 10, 2026, to initiate the final preparations, which include prayer walks and planning sessions. Girls' Camp is scheduled to begin Monday, July 13th, followed by Boys' Camp starting Monday, July 20th.

VIII. Conclusion: A Unified Path to Success

We are moving forward with confidence and discipline. The comprehensive planning, rigorous risk mitigation framework, and dedicated spiritual preparation demonstrate that the "nuts and bolts" of Camp Growth 2026 are being tightened meticulously. The commitment to high accountability, exemplified by securing critical insurance coverage, establishing separate financial accounts, and ensuring full compliance with California AB 506 standards, ensures that we are protecting the organization and the children we serve. The expertise and collaborative spirit drawn from national assistance are vital in establishing this foundation.

Our success hinges on strict adherence to the master timeline, ensuring that every monthly training session results in concrete steps toward the critical June 1st and June 15th deadlines. We remain focused on our core purpose of providing hope and transformation to at-risk children through a structured, supportive, and spiritually enriching environment. I reiterate my commitment to the core principle guiding our work: "The boss sets the bolt, our leadership keeps the wrench true, and together the team makes every turn count until we lock in success". Thank you for your continued support and guidance as we build this critical ministry for the children who need us most.